Hotel Accommodations

The 2023 UBCM Convention will be held September 18-22 in Vancouver, BC. UBCM has secured a hotel block with the following hotels: Fairmont Waterfront, Pan Pacific Vancouver, St. Regis Hotel, and Fairmont Pacific Rim.

The block will open on Tuesday, October 11, 2022 at 9:00 am.  Hotels will not take waiting lists or reservations in the UBCM block prior to this date and time.

All reservations must be guaranteed with a major credit card at the time of booking and require a non-refundable deposit of one night's room and tax. Reservations are the sole responsibility of the local government.  All reservations are made over the phone only (no online).

Cancellation Policy for all UBCM Hotels:

  • All reservations must be guaranteed with a non-refundable deposit of one night’s room and tax at the time of booking.
  • The remainder of the reservation will be charged, non-refundable, 30 days prior to check in. 
  • Please be aware of any reservation policies, cancellation dates, fees and deposits for each hotel property.

Please confirm all cancellation and change policies with the hotel when you make your reservation.

Fairmont Waterfront

Room Types 
Fairmont Room$315 / night + taxes and fees
Signature Harbour View$345 / night + taxes and fees
  • Each third and fourth person sharing a room will be charged an additional $50.00 CAD per person / per night.  There will be no charge for children up to 18 years who share with their parents. Maximum occupancy is 4 people per room.
  • Reservations must be made by Friday, August 25, 2023 to qualify for the group rate.
  • Check-in time is 3:00 pm and Check-out time is 12:00 pm.
  • Group rates will be honoured three (3) days pre and three (3) days post event dates based on availability.

Please identify your reservation by providing the Group Name 0923UBCM_001 to ensure the UBCM block rate.

Phone Numbers:

Fairmont Waterfront Central Reservations: 1-866-840-8284

Cancellation Policy:

  • All reservations must be guaranteed with a non-refundable deposit of one night’s room and tax at the time of booking.
  • The remainder of the reservation will be charged, non-refundable, 30 days prior to check in.  Name changes are permitted.

St. Regis Hotel

Room Type 
Standard Room 

$259 / night + taxes and fees

Rate includes breakfast and WiFi

  • Each third person sharing a room will be charged an additional $30.00 CAD per person / per night.  There will be no charge for children up to 12 years who share with their parents. 
  • Reservations must be made by August 13, 2023 to qualify for the group rate.
  • Check-in time is 3:00 pm and Check-out time is 12:00 pm.

Reservations are made over the phone only. Please identify your reservation by confirming that you are booking in the UBCM hotel block to ensure the UBCM block rate.

Phone Numbers:
St. Regis Toll-Free Reservation Number: 1-800-770-7929
St. Regis In-House Reservations: (604) 681-1135

Cancellation Policy:

  • A non-refundable deposit equivalent to the first night’s room and tax will be charged at time of booking to confirm all reservations.
  • The remainder of the reservation will be charged, non-refundable, 7 days prior to check in.

Fairmont Pacific Rim 

Room Type 
Deluxe Partial Harbour View Guestroom$369 / night + taxes and fees
  • Each third and fourth person sharing a room will be charged an additional $50.00 CAD per person / per night.  There will be no charge for children up to 18 years who share with their parents. Maximum occupancy is 4 people per room.
  • Reservations must be made by Friday, August 25, 2023 to qualify for the group rate.
  • Check-in time is 3:00 pm and Check-out time is 12:00 pm.
  • Group rates will be honoured three (3) days pre and three (3) days post event dates based on availability.

Please identify your reservation by providing the Group Name 0923UBCM_002 to ensure the UBCM block rate.

Phone Number:

Fairmont Pacific Rim Reservation (UBCM Specific Line): 1-866-840-8284

Cancellation Policy:

  • All reservations must be guaranteed with a non-refundable deposit of one night’s room and tax at the time of booking.
  • The remainder of the reservation will be charged, non-refundable, 30 days prior to check in. Name changes are permitted.

Pan Pacific Vancouver

Room Types 
Deluxe Room$329 / night + taxes and fees
Deluxe Harbour View$379 / night + taxes and fees
  • Each third and fourth person sharing a room will be charged an additional $50.00 CAD per person / per night.  There will be no charge for children up to 18 years who share with their parents. Maximum occupancy is 4 people per room.
  • Reservations must be made by Tuesday, July 18, 2023 to qualify for the group rate.
  • Check-in time is 4:00 pm and Check-out time is 12:00 pm.
  • Group rates will be honoured three (3) days pre and three (3) days post event dates based on availability.

Please identify your reservation by providing the Group Name UBCM0923 to ensure the UBCM block rate.

Phone Numbers:
Pan Pacific Reservations: (604) 662-8111

Cancellation Policy:

  • A non-refundable deposit equivalent to the first night’s room and tax will be charged at time of booking to confirm all reservations.
  • The remainder of the reservation will be charged, non-refundable, 30 days prior to check in.  Name changes are permitted on reservations until 7 days prior to check in.

Fraud Alert 

It has come to our attention that agencies may be soliciting sponsors and attendees of the Union of BC Municipalities’ (UBCM) Annual Convention to book hotel rooms through their organization. Please beware that these organizations are not operating on our behalf and could be engaged in fraudulent activities. 

UBCM has not made any agreements with any agencies that offer reservation assistance, nor have we provided any information to anyone for this purpose. If you are contacted, please do not give out your personal information. The hotels listed above are working with UBCM for the 2023 Annual Convention and it is advisable to book through the hotels directly. We assure you that UBCM has NOT provided your contact details to any travel organizations. If you have any doubts about the legitimacy of a caller in relation to the UBCM Convention, please do not hesitate to contact us.