Request Meeting Space at the 2025 UBCM Convention
UBCM is pleased to offer meeting space during the 2025 Convention to support affiliated groups and organizations. While space is limited, we are committed to accommodating as many requests as possible.
Please note that submitting a request does not guarantee space availability.
Important Booking Information:
- All meeting space requests must be affiliated with the UBCM Convention.
- Space is not confirmed until reviewed and approved by UBCM.
- If approved, you will receive a confirmation email and an invoice for the applicable rental fee.
- Payment is due within 14 business days of receiving the invoice, or by September 22, 2025, whichever comes first.
- Failure to submit payment by the deadline will result in automatic cancellation of the approved space.
Costs & Billing:
- All charges related to space rental, catering, and audio-visual services will be billed directly to the requesting organization.
- Groups are responsible for all planning costs incurred prior to cancellation.
Terms & Conditions:
By completing the meeting space request form, you agree to abide by the terms outlined here. Non-compliance may result in suspension from future UBCM conventions.
Cancellation Policy:
- Cancellations must be submitted via email to jdcowell@ubcm.ca at least 21 days in advance of your scheduled event.
- Eligible cancellations will receive a refund, minus a $150 administrative fee.
- Any administrative time incurred before cancellation will be billed to the organization.
For complete details and updates, please visit the Convention tab at www.ubcm.ca.