Important Dates

The 2019 UBCM Trade Show Team will update important dates and key deadlines here.

Exhibitor Applications

• General Exhibitor Application Registration opens January 21

• Official Booth Assignments Sent by or Before March 1

• Deadline Early Bird Exhibit Package Pricing April 15

Exhibitor Manual and Service Order Forms

• Exhibitor Manual available on Exhibitor Portal March 25

• Exhibitor Service Forms Online Ordering via Levy and VCC March 25

• Discount Deadline for VCC order forms August 31

• Discount Deadline for Levy Show Services September 11

Exhibitor Badges

• Exhibitor Portal available to order exhibitor badges February 1

• Final day to submit/change exhibitor badge names September 20

• Badge pick-up onsite at ‘Exhibitor Services Desk’ September 24-26

Exhibitor Services Desk Open

• Tuesday, September 24 9:00am to 6:00pm

• Wednesday, September 25 9:30am to 5:00pm

• Thursday, September 26 10:00am to 3:00pm

Trade Show Floor Schedule

• Exhibitors ‘show ready’ by 7:00pm for inspection September 24

• Official Show Floor Open: Wednesday, September 25 10:30am to 5:00pm

• Official Show Floor Open: Thursday, September 26 10:00am to 3:00pm

Booth Setup and Dismantle

• Vehicle access to exhibit floor: 9:00am to 6:00pm ONLY, September 24

• Exhibit booth installation/move-in: 9:00am to 8:00pm, September 25

• Exhibit booth dismantling/move-out: 3:05pm to 9:00pm, September 26

Cancellation and Refunds

• No refunds for exhibit packages at the Advanced Prospectus Rate. Prior to January 18

• Exhibit cancellation for refund less a $900 administrative fee. Prior to May 1

• Notification must be received in writing before May 1

• No refunds or credit for cancellations after May 1

• Event no-shows are non-refundable. Future show credits will not be issued.

Printed and Digital Publications

• Final listing changes for inclusion in printed 2019 Trade Show Guide July 31

• Final listing changes for inclusion in 2019 Convention Event App July 31

Advertising—2019 Trade Show Guide

• Deadline for Ad placement in Trade Show Guide - SOLD OUT

• Final deadline to provide print ready artwork July 31


[Revised: May 22, 2019]

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