Important Dates
The 2019 UBCM Trade Show Team will update important dates and key deadlines here.
Exhibitor Applications
• General Exhibitor Application Registration opens January 21
• Official Booth Assignments Sent by or Before March 1
• Deadline Early Bird Exhibit Package Pricing April 15
Exhibitor Manual and Service Order Forms
• Exhibitor Manual available on Exhibitor Portal March 25
• Exhibitor Service Forms Online Ordering via Levy and VCC March 25
• Discount Deadline for VCC order forms August 31
• Discount Deadline for Levy Show Services September 11
Exhibitor Badges
• Exhibitor Portal available to order exhibitor badges February 1
• Final day to submit/change exhibitor badge names September 20
• Badge pick-up onsite at ‘Exhibitor Services Desk’ September 24-26
Exhibitor Services Desk Open
• Tuesday, September 24 9:00am to 6:00pm
• Wednesday, September 25 9:30am to 5:00pm
• Thursday, September 26 10:00am to 3:00pm
Trade Show Floor Schedule
• Exhibitors ‘show ready’ by 7:00pm for inspection September 24
• Official Show Floor Open: Wednesday, September 25 10:30am to 5:00pm
• Official Show Floor Open: Thursday, September 26 10:00am to 3:00pm
Booth Setup and Dismantle
• Vehicle access to exhibit floor: 9:00am to 6:00pm ONLY, September 24
• Exhibit booth installation/move-in: 9:00am to 8:00pm, September 25
• Exhibit booth dismantling/move-out: 3:05pm to 9:00pm, September 26
Cancellation and Refunds
• No refunds for exhibit packages at the Advanced Prospectus Rate. Prior to January 18
• Exhibit cancellation for refund less a $900 administrative fee. Prior to May 1
• Notification must be received in writing before May 1
• No refunds or credit for cancellations after May 1
• Event no-shows are non-refundable. Future show credits will not be issued.
Printed and Digital Publications
• Final listing changes for inclusion in printed 2019 Trade Show Guide July 31
• Final listing changes for inclusion in 2019 Convention Event App July 31
Advertising—2019 Trade Show Guide
• Deadline for Ad placement in Trade Show Guide - SOLD OUT
• Final deadline to provide print ready artwork July 31
[Revised: May 22, 2019]
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