Important Dates

The 2017 UBCM Trade Show Team will list important dates and key deadlines on this page. Check back often for the most up-to-date information for exhibitors, sponsors and advertisers. [Revised: June 20, 2017]

Exhibitor Applications

• General Exhibitor Application Registration Opens January 18 
• Deadline Advanced Prospectus Rate Pricing January 18 
• Official Booth Assignments Begin February 1
• Deadline Early Bird Exhibit Package Pricing April 15

Exhibitor Manual and Service Order Forms

• Exhibitor Manual available on Exhibitor Portal April 30
• Exhibitor Service Forms on Exhibitor Portal March 15
• Discount Deadline for VCC order forms September 18
• Discount Deadline for Levy Show Services September 13

Exhibitor Badges

• Exhibitor Portal available to order exhibitor badges February 1
• Final day to submit/change exhibitor badge names September 20
• Badge pick-up onsite at 'Exhibitor Services Desk' September 26-28 

Exhibitor Services Desk Open

• Tuesday, September 26 9:00am to 6:00pm
• Wednesday, September 27 10:30am to 5:00pm
• Thursday, September 28 10:00am to 3:00pm

Trade Show Floor Schedule (exhibitor badge required)

• Exhibitors ‘show ready’ by 7:00pm for Inspection September 26
• Official Show Floor Open: Wednesday, September 27 10:30am to 5:00pm
• Official Show Floor Open: Thursday, September 28 10:00am to 3:00pm
• Trade Show Reception: Wednesday, September 27 4:00pm to 5:00pm

Booth Setup and Dismantle

• Vehicle access to exhibit floor: 9:00am to 6:00pm ONLY, September 26
• Exhibit booth installation/move-in: 9:00am to 8:00pm, September 26
• Exhibit booth dismantling/move-out: 3:00pm to 10:00pm, September 28

Cancellation and Refunds

• No refunds for exhibit packages at the Advanced Prospectus Rate Prior to January 18
• Exhibit cancellation for refund less a $900 administrative fee Prior to May 1 
• Notification must be received in writing before May 1
• No refunds or credit for cancellations after May 1
• Event no-shows are non-refundable 

Printed and Digital Publications

• Final listing changes for inclusion in printed 2017 Trade Show Guide August 25
• Final listing changes for inclusion in 2017 Convention Event App August 31

Advertising—2017 Trade Show Guide

• Deadline for Ad placement in Trade Show Guide SOLD OUT
• Final deadline to provide print ready artwork July 28

Meta Navigation